AI implementation partner · Q3 engagements open

AI systems that handle the work your team shouldn't.

Lead capture, workflow automation, and AI chat agents — scoped in days, live in 2–3 weeks, and operated continuously by a named Director. Voice agents on the roadmap.

Book a discovery callSee it work
< 60s inbound
Response target
2–3 weeks
To live in production
Audit-logged
Every agent action
Inbound · routinglive
Web formNew patient inquiryQualified
EmailRouted to AanyaRouted
Web formReturning customerEnriching
First responseunder 60s · target
Director approvedbefore it reached you

How we engage

Founder-led engagementsFixed scope · price · timelineAudit-logged by defaultA named Director on every account

Start here

Three sprints. Pick one to start.

Each engagement begins as a fixed-scope, fixed-price sprint. You see a measurable outcome before committing to anything long-term.

Sprint

AI Lead Capture Sprint

Capture, qualify, and route every inbound lead automatically — from your web form and email.

  • Web-form + email inbound triage (social-channel routing on roadmap)
  • ICP-fit scoring + automatic tier classification
  • Calendar booking via Cal.com with pre-meeting brief drafted
  • Lead export via CSV/JSON API — custom CRM sync at enterprise tier
Timeline
2 weeks from kickoff to first lead processed
Best for
Founders + sales teams losing leads to slow follow-up
Pricing
Pricing on call · Retainer scoped to volume
Book a discovery call
Most common

Workflow Automation Sprint

Replace repeatable manual ops with reliable AI workflows you can audit step-by-step.

  • We map your top three repetitive workflows
  • Build AI agents that handle each end-to-end
  • Daily review queue — every commitment shown before it ships
  • Audit trail + predictable monthly spends
Timeline
3 weeks to first workflow in production
Best for
Operations teams drowning in repeatable manual work
Pricing
Pricing on call · Retainer scoped to workflow volume
Book a discovery call
Sprint

AI Chat Agent Setup

24/7 chat agent that resolves your most common questions and routes the rest to your team.

  • Chat agent trained on your knowledge base + tone
  • Chat widget with conversation continuity across sessions
  • Smart escalation logic — only the hard ones reach your team
  • Weekly insight digest from conversations (top issues, ICP signals)
  • Voice channel available on a follow-up sprint (Q3 roadmap)
Timeline
2-3 weeks to production
Best for
SMBs with chat support volume their team can't scale
Pricing
Pricing on call · Retainer scoped to conversation volume
Book a discovery call

What we deploy

Production AI primitives, working together.

The capabilities your business gets out of the box. Each tile is something we ship today — not roadmap fiction.

Lead capture

Inbound triaged, scored, routed — to a 60-second target.

Web form + email today. Social channels (LinkedIn, Instagram, WhatsApp) on the integration roadmap. Each lead is routed to the right next action based on fit + intent.

Inbound queueLive
Web formPriya S. — Smile Family DentalQualified
LinkedIn DMMarcus L. — Allbirds-style DTCEnriching
EmailAna V. — Boutique law firm, TORouted to Aanya
Workflows

Repeatable ops moved off your team's plate.

Replace repetitive manual workflows with AI agents you can audit per step.

Chat (voice on roadmap)

24/7 first-line chat coverage.

Chat agent trained on your knowledge base. Smart escalation — only the hard ones reach your team. Voice channel on Q3 roadmap.

Insights

Every action logged. Every outcome attributable.

Client dashboard shows what shipped, why, and the revenue line. Weekly digest summarizes patterns — what's working, what to fix.

Privacy posture

Designed for the regulated industries we serve.

PII redacted before any third-party call · audit-logged actions · region-aware data handling. SOC 2 in flight (target Q4); HIPAA BAA + GDPR DPA available on enterprise engagements.

Always-on

Your business runs while you sleep.

Drafts queue overnight. First-light review every morning. Region-aware execution — your practice keeps working wherever your prospects live.

The workforce

19 specialists. Five practices. Six accountable Directors. One engagement.

GalaxyZen isn't a single chatbot — it's a coordinated workforce. Every department reports to a named Director who signs the work that reaches you, with Director approval on every commitment. Hover a department to look closer.

System status · Operational9 live·3 scaffolded·7 planned
GZOne engagementFive practices
Every team operates under the same discipline: PII redaction · gates on commitments · a predictable monthly spend per team · an audit log on every action · Persona Discipline (a named Director signs every piece of work) · a security chain on every public endpoint.

Engagement model

From first call to compounding outcomes.

01

Discovery

30 minutes. We map your goals, constraints, and the sprint that fits.

02

Scoped proposal

Within 3 days. Concrete deliverables, fixed price, fixed timeline.

03

Build & ship

2–3 weeks to production. First measurable outcome targeted inside 14 days.

04

Run & compound

Maya owns the long arc. Monthly reviews tie every action to revenue.

Who we help

Built for SMBs and startups across our launch industries.

Pick your industry to see the revenue lever we open with, the engagement shape, and the expected outcome.

Healthcare & Dental

Live

Real Estate

Template ready

Legal & Compliance

Bespoke
Agent coverage
24/7
First sprint outcome target
2 weeks
Inbound response target
< 60s
By-design compliance posture
Region-aware

Outcomes

Outcomes our architecture is built to ship.

Example outcomes from the architecture we ship to consumers daily. Real, signed-client case studies replace each example as engagements close.

Example outcomeHealthcare

$4,200/mo

Recovered from no-shows

Within 30 days: 47% reduction in no-shows ($4,200/mo recovered revenue), 24/7 inquiry coverage (zero voicemail rollovers), and 2.4× faster n…

Read the study
Example outcomeB2B SaaS

180 hrs/mo

Engineering time freed

Sustained 8 posts/month across 9 localized markets. Organic traffic grew 3.5× over six months. Engineering team reclaimed an estimated 180 h…

Read the study
Example outcomeReal Estate

3.1×

Lead-to-showing conversion

After 90 days: 3.1× lead-to-showing conversion. Avg response time 11 minutes (from 8h+). Zero Fair Housing language flags from compliance re…

Read the study
All case studies

Why us

Why serious businesses pick GalaxyZen.

Four operating principles applied to every account. No revolving cast of strategists; no opaque deliverables.

Productized engagements.

Fixed scope, fixed price, fixed timeline. No open-ended hourly billing. You see what you're buying before you commit.

Operating discipline, not project agency.

Drafts queue overnight; first-light review every morning. Your practice keeps working when your team sleeps.

One Director, full accountability.

No revolving account managers. Aanya knows your business by name. The team grows with the engagement, not the headcount.

Audit-grade by default.

Every action logged + reviewable. PII redacted before any third-party call. Compliance posture per region — not bolted on later.

Meet your Directors.

Aanya leads your engagement from first call. Maya owns your success the moment you sign.

See the full team

Aanya

Senior Director, Client Success

Aanya is your relationship owner from first contact through ongoing partnership.

Maya

Director, Customer Success

Maya takes ownership the moment you sign.

The Memo

Four principles.
No fine print.

01

We build the system, not the slides.

Every engagement ships a working artifact — a deployed prototype, a live agent, a production dashboard. No 60-page decks pretending to be deliverables.

02

Founder-led. Through the whole engagement.

The person who scopes your work is the person who reviews it Friday. No revolving cast of strategists, no junior handoff after the proposal closes.

03

Fixed price. Fixed scope. No moving goalposts.

We propose what we'll build, what it costs, and when it ships — in writing, before you sign. Hourly billing protects the agency; fixed price protects you.

04

Own the whole stack — one inbox when it breaks.

Strategy + design + engineering + ops live in the same room. When something goes wrong, you don't get pointed at a vendor's vendor — you reach us.

Works with your stack

Connects to the tools you already run — via secure API, scoped per engagement.

Questions

What clients ask before booking.

  • We deliver an operating system, not a one-time build. Every engagement starts as a fixed-scope sprint — you see measurable outcome before committing to ongoing work. After launch, the system is monitored and improved continuously, with audit-grade logging. Most agencies disappear between sprints; ours operates 24/7.

Thirty minutes with Aanya.

No pitch deck. No slideware. A working conversation about the shape of your business and the sprint that would move first.

Book a discovery call